1) Informational – pretty straight forward, the client has questions regarding your company, services, coverages etc…..
2) Problem solving – the client has an issue that requires your assistance to resolve. This is an opportunity to shine and earn a customer for life!
3) Angry beyond reason – redirect to #2 – the client is definitely not happy, wants to bend someone’s ear and set things straight! The goal here is to get them back to status #2.

The key to successfully negotiating all of these scenarios is to LISTEN carefully to what the client has to say! Don’t get ahead of yourself and start forming a response in your mind before they finish their statement, really listen to what they are saying. Confirm what you’ve heard back to the client, using the appropriate tone of voice. Once you’re both on the same page, respond with positive words, your willingness to assist with the request. If it is a problem solving opportunity, be compassionate and empathize with the client. Be prepared to offer alternative solutions to counter the sometimes unreasonable solution requests. Don’t make any promises you cannot keep and honor any time line commitments you make to respond to the client. By quickly addressing the issue, following through with your commitments, you can earn a client’s business… for life! For those dreaded angry beyond reason calls, take a deep breath, let the client air it out and don’t take it personally… I know, easier said than done, but you can do it! Sometimes, simply saying “I’m sorry”, or “I apologize” can diffuse a tense situation. The goal is to get the client beyond being mad and focusing on a solution to their problem (#2), which is at the root of their anger.

At AgencyIQ, we strive to provide excellent, effective, timely customer service. If you need assistance, use our video trainings, email, on-line chat or call one of our customer service reps… We look forward to hearing from you!

• Don’t use false or misleading header information
• Don’t use deceptive subject lines
• Identify the message as an ad
• Tell recipients where you are located
• Tell recipients how to opt-out of receiving future emails from you
• Honor opt-out requests promptly

Take a few minutes to review your emails and you will probably find you are already complying with these requirements. AgencyIQ has gone to great lengths to make sure that all of our clients comply with the CAN-SPAM laws. If you have any areas of concern about your emails, use a simple rule of thumb…. If you received this email, would you feel like you were being mislead, could you find the sender if you needed to, and could you stop the messages if you wanted. There are a number of individuals and some organizations that are extremely concerned with being found in violation of this law, some to the point of nearly paralyzing their email marketing efforts. If you have specific questions regarding this Act, click on the following link http://www.ftc.gov/bcp/edu/pubs/business/ecommerce/bus61.shtm to go to the FTC website for specific guidance. This law is not designed to cripple the use of email for commercial business purposes… it was created to ensure the responsible use of a powerful marketing channel. At the end of the day, email marketing is a significant tool in your marketing arsenal and when used correctly and responsibly, you have no worries. Now, hit the Send button!

Lead Providers Tab

Add a lead provider by clicking the “add lead provider” link in the top left of that tab.  Next, select your lead provider’s name from the list and click the “add provider” button.  You will be prompted to enter your account number or any additional information needed by the lead companies.  Once you submit this information, a request will be made of the lead provider to set things up and your leads should start flowing into AgencyIQ soon!

Checking on the Status of your Lead Set Up

The status of your requests will be listed as pending until the first lead is received from that provider.  Once a lead is received, you will be able see when the request was made as well as when the first and the most recent leads were received.  If you have been on the AgencyIQ System and already have your lead providers set up, you can visit this location to see when the last lead was received from your lead providers and add new lead providers after you sign up with them.

Continue to watch for more updates and features coming soon!

Set Up Menu

Online Training:

Online training for new agencies and new producers is a vital part of making the AgencyIQ system successful for your agency.  To aid in the initial setup of your agency, we have added a set up menu to walk you through the initial customization process for new producers and new agencies.   This section can be found in the top right hand corner of your screen directly below the “My Settings” link.

The “Quick Training I” video provides a basic walk through of the system, covering how to set up your AgencyIQ account.  This includes the producer based settings (time zone, email signature, security login) and the agency based settings (address, email footer, lead statuses, and basic email marketing).

The “Quick Training II” video will walk you thru the CRM portion of AgencyIQ, and show you how to work your leads within the system.

Each section that requires set up is itemized on the set up menu, and the text is a direct link to the specific screen where you can complete each task.  As each section is finished a check mark will be placed in the appropriate location.  As you check off more tasks, the status lights on the menu will turn from orange to green, until you’ve completed all aspects of the setup process.

Watch for additional updates to our support and online training library over the next few weeks as we add more videos and options for you to make the most from AgencyIQ!

Ever hear the John Mellencamp song “Tumbling Down”? That’s what I thought of when the old Texas Stadium in Irving, TX was demolished recently. Being a native of the area and a huge Cowboys fan as long as I can remember, I could not convince myself to join all those who watched in person or on TV the destruction of a place that held so many memories. Landry, Staubach, Lilly, Aikman, Irvin, Smith, the Ring of Honor, NFC Championship games…. The list goes on and on. And yes, I do believe the hole in the roof was there so God could watch His team play! What was once a state of the art facility featured in numerous movies and mesmerized Sunday football viewers on TV, had, over the years, suffered from age, neglect and a public that demanded new heights of technology to keep their intrest. No lingering, slow demise for this former showcase, Jerry Jones, the eternal promoter, made Texas Stadium’s last hurrah another money making deal. It was even sponsored by Kraft Foods (I don’t get it… but they ponied up the cash, the single largest requirement). Faster than you can say “Kraft macaroni and cheese”, Texas Stadium disappeared in a cloud of dust, soon to be a distant memory of those who will remember her in her glory days!

Yes friends, even those monuments that seem indestructible on their christening day, have their eventual fall from favor and are replaced. So it is with the tools we use to run our business. Technology changes constantly, computers and communication systems require constant review and the software we use to manage our data is always undergoing tweaks and updates. Over the next few weeks and months, you will be receiving notices of important enhancements to the AgencyIQ operating system. Future blogs and newsletters will detail these enhancements that will make your lead management efforts more effective, efficient and increase your book of business. AgencyIQ is committed to delivering to our clients the tools you need to grow your business. Please look for these announcements and let us know what you think!

What does that mean for you?  Well, primarily it means much faster searching!  Simply type a contact name in the search box at the top of the screen and in under a second you should be presented with the results; orders of magnitude faster than the old search system.  In addition, your results will be ranked by relevance, which will be noted on the left-side of your results… a longer blue bar indicates a “more relevant” result.

Hopefully this will get you to your customers and prospects much more quickly!

We are still tweaking the results and adding to this new feature, but if you happen to run into a snag and want to use the old search, it’s still available for a while longer at the bottom of the search results page.  Just try your search with the new system, and if you can’t find what you’re looking for, try again at the bottom with the “old way.”  Hopefully we won’t need that much longer, but it’s there just in case.

We plan on rolling this technology out to other areas of the system as well, including mail and searching for other things like notes and reminders.  We’ll post more as these become available.

Please let us know if you notice any issues with the new search, and as always, thanks for using AgencyIQ!

In our careers, we’ve all know a few Mike Modano’s. People that embody the spirit of our company, contributing at the highest level, team players, always encouraging those around them and bringing out the best performance of others through their example in action. You just can’t imagine how you’d survive without that person! Unfortunately, most organizations don’t plan ahead in anticipation of key personnel eventually leaving. Do you as a business owner have key personnel that you depend on to carry the load? We all do, but do you have a plan on how to move forward if/when they leave? Succession planning is usually way down the list of strategic planning activities, but it is vital to the sustained growth of an organization that you have a plan for replacing key employees. To keep your company vibrant, forward thinking and prepared, having a potential talent pool of internal or external resources is not only smart, it will save you and your organization a lot of heart ache when the day comes for a key employee to be replaced. As a owner/manager, it’s important to recognize the Modano’s in your organization and look ahead on how to deal with the void after their last “game”.

Ever hear the John Mellencamp song “Tumbling Down”? That’s what I thought of when the old Texas Stadium in Irving, TX was demolished recently. Being a native of the area and a huge Cowboys fan as long as I can remember, I could not convince myself to join all those who watched in person or on TV the destruction of a place that held so many memories. Landry, Staubach, Lilly, Aikman, Irvin, Smith, the Ring of Honor, NFC Championship games…. The list goes on and on. And yes, I do believe the hole in the roof was there so God could watch His team play! What was once a state of the art facility featured in numerous movies and mesmerized Sunday football viewers on TV, had, over the years, suffered from age, neglect and a public that demanded new heights of technology to keep their intrest. No lingering, slow demise for this former showcase, Jerry Jones, the eternal promoter, made Texas Stadium’s last hurrah another money making deal. It was even sponsored by Kraft Foods (I don’t get it… but they ponied up the cash, the single largest requirement). Faster than you can say “Kraft macaroni and cheese”, Texas Stadium disappeared in a cloud of dust, soon to be a distant memory of those who will remember her in her glory days!

Yes friends, even those monuments that seem indestructible on their christening day, have their eventual fall from favor and are replaced. So it is with the tools we use to run our business. Technology changes constantly, computers and communication systems require constant review and the software we use to manage our data is always undergoing tweaks and updates. Over the next few weeks and months, you will be receiving notices of important enhancements to the AgencyIQ operating system. Future blogs and newsletters will detail these enhancements that will make your lead management efforts more effective, efficient and increase your book of business. AgencyIQ is committed to delivering to our clients the tools you need to grow your business. Please look for these announcements and let us know what you think!!

It’s been quite a few years since my last trip to Vegas…. BOY HAS IT CHANGED! At some of the hotels and resorts, I thought I was at Disney World…. They have really marketed to a “family” experience. Bugsy Siegel and the original Vegas mobsters must be spinning in their graves! Upscale shopping, spas, amusement rides, arcades for the kiddos… where were the smoked filled, dimly lighted casinos, with booze flowing and an edge of danger in the air? The only danger I saw was from all the helpful customer service employees falling all over themselves to help you find the nearest Starbucks counter at the hotel!! The “Rat Pack” wouldn’t stand a chance in today’s Las Vegas…

I would like to share a few moments from my trip; this was to celebrate my youngest son’s 21st birthday. My other son (24yrs) and my cousin were along as well. An early flight has us in Vegas at 7:20am… a quick breakfast and out to Hoover Dam. Then, hit the casino’s!! My oldest learned quickly why there are so many “nice” casinos in Vegas, he lost 75% of his “entertainment” funds in about an hour. Round 1 to the casino. The boy’s room was not ready at check in, so after a 4 hour delay, the room was ready and they were “comped” an upgrade to “resort status”….. wait a minute… whose name was on the credit card for the room? Round 2 to the casino. Later that night, Texas Hold’em and up a few hundred bucks. Round 3 to Marcus. The next day, the best $75 I spent the whole trip: Indoor Skydiving!! All I can say is WOW… I’m doing the real thing later this year, awesome. That night, it was guys night out on the town. Ever see the movie “Old Hogs”? What is up with today’s youngsters? Both young guys were in bed by midnight, the “old guys” stayed out til 4:00am, got up at 7:00am, went to Denny’s (is there any place else?) and then got new tattoos ink in (6 hours of needle work.. ouch!) The young guys stayed in bed ‘til noon and then laid around because they were “tired”…. Seriously, this should be renamed the “Tired Generation”. At 24 and 21 years of age, I wouldn’t have slept for 3 days!! Another interesting phenomon takes place on the sidewalks of “The Strip”. Starting at 3:00pm, there are groups of 10-12 men in brightly colored hoodies standing along the sidewalk, slapping business cards in their hands, trying to get your attention and hand the card to you. Distracting and disgusting, they are the marketing force for the “private entertainment” industry, with full color photos of the personal services available. In spots it looked like there had been a ticker tape parade! The old mobsters would be proud of these guys! New tattoos aching, I try to teach my cousin how to play craps…. It’s a love/hate relationship… the dice table, not me and my cousin! While at the craps table, my youngest “figures out” roulette…. a collective few hundred dollars later, he “figures out” the law of averages is a cruel mistress! Round 4 to the casino.

What does this have to do with lead management or insurance? Nothing really… every once in a while, we all need to take a break and refresh/renew ourselves! If you chose to do it in Vegas, I have an addition to their marketing line: “What Happens in Vegas (and your $$$$), Stays in Vegas!

Healthcare Reform?

The real question I pose to each of you is this: How does this impact you as an individual, a family, an employee or as a business owner? Hmmmmmm…… Do you bury your head in the sand and “hope” it will all work out, or do you stay engaged in the debate and educate yourself in how to respond to this significant change in our lives?

As a member of the insurance industry, the Healthcare Reform Bill WILL IMPACT YOUR BUSINESS!It doesn’t matter if you are involved in health insurance specifically. People are going to be required to acquire healthcare insurance at some level and cost. This will create tremendous opportunities for you as an insurance provider. You can now create education and informational marketing, email, website and blog campaigns to assist existing and potential new clients understand how to manage their insurance resources. Families are going to be reviewing how, where and how much they are spending every month on ALL insurance coverages be it home, auto, life or health.

Now is the time to begin developing those strategies and presenting pro-active steps to your existing and potential new clients in addressing these new challenges! Let AgencyIQ assist you in this area by utilizing our state of the art lead management program that features extensive email functionality to stay in contact with new clients as you move from introduction to closing the deal!